Submission Guidelines

Website Submission Guidelines

The purpose of these guidelines are to inspire members of Arts Burlington and the arts community at large to submit items of general interest to the Arts Burlington membership. The goals of the website are:

  • Supporting the brand/image of Arts Burlington and its strategic goals
  • Supporting the individual Guilds
  • Supporting individual Guild members
  • Connect with the BAC and reflect the partnership between AB and the AGB
  • Focal point of art resources that are static (ie, not news but longer term relevance to members)
  • Gathering point for current events and time related information

To that end, we are canvassing the Guilds and membership to submit content for the website in the following categories:

  • Member profiles
  • Event pages
  • Calendar of Events (Guild, Local Arts and external of interest to guilds)
  • Art Resources (articles, links, etc)
  • Image galleries of member’s works
  • Calls for Submissions to local galleries and juried shows (similar to Akimbo, Slate, etc – may be just list of links to related pages elsewhere)
  • Event reviews (ie, images taken at each KAL, Xmas Sale, etc)
  • Alternate ideas are encouraged. In other words …. colour outside of the lines!

Format of Submission

How and Where to submit:

  • Send by email only, to
  • Start the email Subject line with the word “Submission” so they can be segregated easily.

What to submit:

(Please note: The information below is a Guideline and is intended to be inclusive, not exclusive. As long as the content matches loosely with the goals of the website, we’ll try to include it.)

For Event Listings

  • Event Title (examples – “BFAA General Meeting”, “Member Show – Joe Blow”)
  • Event Description – 30 to 50 words that give the time, place and information on the content of the event. When the basic event information might not be clear to members of all Guilds, a short contextual explanation could be provided.
  • Author’s Name and Contact Information (email address only, please)
  • Website link to the event (if available)
  • Please note, event listings that are incomplete will not be posted to avoid potential inconvenience due to confusion.

For Guild News

  • 3 to 8 words that describe the type of information being presented (examples – “BFAA Awards – Pastel”, “Woodcarvers National Competition – Event Results”, etc) This will be used for the heading of the article.
  • 50 to 200 words on the item of interest to the Guild members
  • Photo’s of artists, event locations, artworks and related materials (see separate photo guidelines elsewhere)
  • Author Name and Contact information (email and/or phone number – NOTE: See separate comments on privacy elsewhere)

Member Profiles

  • Name of Profile Author (who wrote the article)
  • Guild Name
  • Artist’s common name (i.e. – guild registration data may go as “Robert”, but if he’s called “Bob” then use the common name for familiarity)
  • 300 to 500 words describing points of interest about the member, such as:
    • arts education
    • major artistic influences
    • special techniques or materials in use
    • creative direction of current works
    • major awards
    • examples of current or noteworthy past works
  • Images for inclusion in the website, ideally a headshot (or piece of artwork generally recognisable as representing the artist’s work, if they are shy) and 2 or 3 images of their artworks (see separate photo guidelines elsewhere)
  • Confirmation that the Member agrees to have this information published on the website
  • Member contact information (email) – Optional

Calls for Submissions

  • Title of Show
  • Date and times of show
  • Criteria for submission (media types accepted, membership requirements)
  • Submission deadline (date and time, as applicable)
  • Details on what is required to be submitted, how to submit, and any related cost
  • Links to website
  • PDF files of related forms, criteria documents, etc (if PDF not available, send in available format and they will be converted to PDF)

Event Reviews

  • Date and place of event
  • Guilds represented at the event
  • Names of guild members that were centrally involved in organizing event
  • Names of guild members receiving awards or honourable mentions at the event
  • Names of event’s main sponsors (if applicable)
  • 50 to 100 words describing the event and how it relates to the guilds, their members, or the artistic community at large (example – James Street Art Crawl – several members are involved – they could be highlighted, along with description of overall event)
  • 4 to 6 photos taken at the event (see separate photo guidelines elsewhere) with names of individuals in photo if possible

Art Resources

  • Short title explaining purpose of resource information (example – “Photographing Your Art – An Introduction”)
  • 200 to 1500 words and related images that describe a body of knowledge that may be useful or of general interest to the members of at least one guild.
  • Information should provide practical, how-to instruction for all skill levels on all aspects of the art – techniques, as well as step-by-step projects, information on tools, materials, reference resources (books, magazines or web-links), equipment, safety and more. The emphasis is on explaining “how to do”, not “what I did”.
  • Where the author is not an expert on the subject matter, but there are a number of authoritative resources available, the article may be more simplified as a review of the available resources and how to access them.

Image Galleries of Member’s Works

  • Guild Name
  • Artist’s common name (i.e. – guild registration data may go as “Robert”, but if he’s called “Bob” then use the common name for familiarity)
  • 6 to 8 images (see separate photo guidelines elsewhere) of current works, including for each work:
    • Title of Work
    • Date of Work
    • Dimensions (approximate ok)
    • Description of media type, along with any noteworthy materials or processes applied
    • Awards for the work (if applicable)
  • A headshot (or piece of artwork generally recognisable as representing the artist’s work, if they are shy)
  • up to 200 words describing your work, inspiration or artistic direction

Image Guidelines

The purpose of these guidelines is not to tell you what to shoot/scan, but to explain the reason for certain requirements to be met to enable inclusion in the website.

File Type

  • most common type is jpeg (.jpg), but .tiff or .pdf are OK.
  • if can manage it, please send the original file from the camera, as opposed to something you loaded on “Flicker”, “Facebook” or some other website that has already mashed your photo’s for web use. Most online services tend to shrink, crop and compress the images to save them space on their sites. However, while the file size is small, it cannot be further used, scaled or cropped for the Arts Burlington website. The image will break down and you won’t like the results!

Image Size

  • if you’ve sent the original image, you need do nothing further
  • if you are concerned abouthigh resolution copies of your artwork, please consider this:
    • all copyrights are maintained by the artist, no transfer of ownership or rights are given as a result of your submission with the exception that the images may be displayed on the Arts Burlington website.
    • due to the practical limitations of the website, no image could have any dimension larger than 1000 pixels wide. Generally there would be a thumbnail version around 200 pixels wide and a large copy about 600 pixels wide. So, no image could be printed larger than the size of about a business card and retain any quality.
    • once the website files are generated, the original files will be deleted if you wish.
    • the reason for the ‘original’ file is twofold: a) no work on your part to prepare it, b) less work on the part of the web administrator to figure out how to work with it (see comments above regarding other web based photo file issues) Cropping and scaling can be done quickly and painlessly with the modern photo software (maybe one good benefit from photographers hanging around with other artists?)
    • some calls for submissions say “must be 300 dpi”. They ask for this because they are ignorant of digital technology. Just send the original file. :-)
    • if you feel you must crop and adjust your image, please follow the following guidelines
      • dimensions of image not less than 1000 pixels in the longest direction (i.e. – 1000 by XXX or XXX by1000, depending if portrait or landscape direction)
      • .jpg or .tiff format preferred
      • if you feel you must put a copyright watermark on the image, please put in lower left corner using something like 12 to 14 point Ariel font.

On Colour

  • Most modern digital cameras and scanners do a decent job of getting the colour correct, or at least close enough. However, since we are talking about photo’s of art, often the specific hue is very important to the artist. In these instances, it can be helpful if the artist puts something that is neutral gray slightly outside of the artwork when the photo is taken, but included in the frame of the photo. If this is found in the images submitted, the gray will be sampled and used to correct colour for the ambient lighting conditions, then cropped out of the final image. If not, we’ll do what we can to get the colour right.

An Invitation to Arts Burlington Members

Dear Arts Burlington members:

Thank you again for your input last night.


As we discussed, under separate email, we are sending you the invitation to relay to all Guild members regarding the AGB’s Executive Search process to find its next CEO.  That meeting is scheduled, in accordance with your recommendation, for Thursday evening at 7 p.m. on 23 October in the Fireside Lounge.  You also suggested a follow-up meeting with the Arts Burlington Executive members alone, and we have scheduled that for 7 p.m. on Thursday 30 October in the Mezzanine Studio.

As mentioned last night, the issues into which the Board of Directors would like to receive your perspectives involve identification of:

  •  the strengths the AGB should continue to build on over the next 5-10 years;
  •  the opportunities, and the challenges, that you believe Burlington needs its Art Gallery to address during that 5-10 year period;
  •  short and long-term priorities for the next CEO; and, consequently,
  •  the experience, credentials, skills, leadership attributes and character traits that the AGB should be seeking in the next CEO.

Please RSVP your participation via Ken Maitland or directly to Christine Saly at or by telephone at 905-632-7796, ext. 317.

The Board of Directors and I hope you will be able to attend – and look forward to seeing you there, as well as on 23 Oct.

With appreciation and warm regards,



Anne Swarbrick

Interim Executive Director

Art Gallery of Burlington

905-632-7796, x-306

New Brand – Art Gallery of Burlington

Arts Burlington is pleased and excited to recognize this new chapter of the arts in Burlington. With this rebranding we see the opportunity to broaden our partnership with the community and interact at new levels with the arts community in Burlington.

Below is the text of the announcement made by Ian Ross of the AGB.


“Dear valued members, partners and supporters,

We are proud to announce that we are changing our name from Burlington Art Centre to Art Gallery of Burlington.

Our organization has a 35 year history of constant growth and improvement made possible through our visitors, members, guilds, volunteers, Boards, donors and funders and our inspiring staff. This exciting re-brand launches us into a great new chapter. Our new brand speaks to where we’ve come from, the excellence of today’s achievements and importantly where we’re heading. We are increasing our investment in exhibitions, responding to emerging artists, celebrating our nationally-significant ceramics collection, enhancing creativity in our educational programs, and reaching throughout our community and forming new partnerships.

The transformation of our name to Art Gallery of Burlington with a one-of-a-kind logo is exciting in itself. However the real change is in the creative experience that visitors and participants will have as they feel the shift forward of our new brand. This experience will be interactive – one of playfulness, discovery, learning, self-actualization and a high quality of life. It will be and feel inclusive, inspiring, and engaging for all generations, for newcomers and established long-time residents across our region.

This is a new era, one in which the Art Gallery of Burlington will thrive and become relevant and essential to the high quality of life work and culture that we engage in daily.

Join me in celebrating the new AGB – Creativity Lives here!

Ian Ross

President and CEO

Art Gallery of Burlington”

City of Burlington Cultural Map

What is the cultural map?

  • An online tool that shows the full range of cultural activity in our community. It gives the public access to information about all the cultural resources available in the City of Burlington, found here:


Why use the cultural map?

  • More exposure for your group or organization
  • Connect and network with other cultural resources


How do I get on the map?

1.               Go to:

2.               Create an account

3.               Locate your listing by using the search engine at the bottom of the page

4.               Press on the “request ownership of listing” button

5.               Request will be approved via email by admin.

6.               Keep your profile updated with recent information and pictures


Spread the word to others cultural groups that may be interested, so we can continue to build our cultural network!


I look forward to partnering with you as we continue to build a healthy, vibrant and culturally diverse community together. If you have any questions, please contact me at,




Angela Paparizo

Cultural Planner

General Manager’s Office

City of Burlington
Phone: 905-335-7600 ext. 7352

“The test of a civilised city is the liveliness and pervasiveness of the relationship between the arts

and the daily lives of the people living and working within the city”.

The Arts Burlington Guilds at the AGB

Built in 1978, the then Burlington Cultural Centre was developed as an ideal home for the many visual art and craft guilds that had been active in Burlington since the 1950s. There are six member guilds of Arts Burlington that have fully-equipped studios at the renamed Art Gallery of Burlington. The guilds include Burlington Fine Arts Association, Handweavers and Spinners , Hooking Craft , Photography , Potters, and Sculptors and Woodcarvers.

Each guild runs a varied program to promote a greater understanding of their specific art form and to involve people as creators. The guilds represent an important point of access to the Gallery as a whole. Typical guild participants will enter as a beginner and through classes, critiques discussion and exhibition they develop themselves to a serious amateur or professional level.